Vehicles

What it is

The list of school buses, with their documents and servicing.

Why it matters

Keeps every bus legal, serviced and ready to run.

When to use it

Transport staff record each vehicle and track its documents and repairs.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Transport to open it.
3. Click Vehicles.

What you see

Vehicles · click the picture to enlarge

• The list has these columns: Fleet code, Registration, Kind, Make / model, Seats, Papers, Status, Actions. Click a column name to sort by it.

Buttons on this screen

• New vehicle — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New vehicle button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (7 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Vehicles · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Registration number *	text	The vehicle's number plate, exactly as shown on it.
Fleet code *	text	A short code for this vehicle, unique to it, such as BUS-03.
Kind *	choose	Choose the type of vehicle, such as a bus or a van.
Make	text	The company that made the vehicle, such as Ford.
Model	text	The model name of the vehicle, as shown on its papers.
Manufactured year	number	The year the vehicle was built.
Seating capacity *	number	How many passengers it can seat.
Fuel type *	choose	Choose what fuel it uses, such as diesel or petrol.
Ownership *	choose	Choose whether the school owns the vehicle or rents it.
Status *	choose	Choose whether it is in service, in the workshop or retired.
GPS tracker id	text	The number of the tracking device, so the bus shows on the live map.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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