Transfer certificates

What it is

A register of transfer certificates for pupils leaving the school.

Why it matters

Records each transfer, with checks on any outstanding dues.

When to use it

Office staff issue transfers and print duplicates when needed.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Certificates to open it.
3. Click Transfer certificates.

What you see

Transfer certificates · click the picture to enlarge

• The list has these columns: Serial, Student, Admission no., Status, Issued on, Actions. Click a column name to sort by it.

Buttons on this screen

• Issue certificate — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Opening a record

Click any row in the list to see everything about it on one page.

Transfer certificate TC-00001 · click the picture to enlarge

Filling in the form

1. Click the Issue certificate button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (8 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Transfer certificates · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Student *	choose	Choose the student. Their name and details come from their record.
Template *	choose	Choose the saved design that prints this certificate.
Purpose	choose	Choose why the certificate is needed, from the list.
Purpose (if not listed)	text	Only if the reason is missing. Type the ending, such as bank loan.
Internal notes	long text	Optional. For the office only. This is not printed on the certificate.
Date of admission	date	The day the student first joined the school. Pick it from the calendar.
Date of leaving *	date	The day the student left the school. Pick it from the calendar.
Reason for leaving *	choose	The main reason the student is leaving, such as a family move.
Last class studied *	text	The grade the student last studied in, such as Grade 7.
Section	text	The class section the student last studied in, such as 7-A.
Class completed on	date	The date the student completed their last class. Pick from the calendar.
Academic year *	text	The school year the student left in, as it should print, such as 2025-2026.
Promotion status *	choose	Whether the student moved up a grade, as it should print on the certificate.
Qualified for promotion	tick box	Tick if the student is eligible to move up to the next grade.
Conduct *	choose	The student's behavior record, as the school wants it printed, such as Good.
Days present	number	The number of school days the student attended.
Working days	number	The total number of school days in the period.
Subjects studied	long text	The subjects the student studied, one per line.
Transferring to	text	Optional. The name of the school the student is moving to.
Remarks	long text	Optional. Any extra notes to print on the certificate.
Issue despite outstanding dues	long text	Only if the student owes fees and the certificate must still be issued. The reason is kept with the certificate.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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