Postal receipts

What it is

A record of letters and parcels that arrive at the school.

Why it matters

Stops incoming post going astray and tells the right person it arrived.

When to use it

The desk logs each item, hands it over, or returns it to sender.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Front Office to open it.
3. Click Postal receipts.

What you see

Postal receipts · click the picture to enlarge

• The list has these columns: Reference, Received, Sender, For, Mode, Carrier, Status. Click a column name to sort by it.

Buttons on this screen

• Record item — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the Record item button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (3 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Postal receipts · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Sender *	text	The name of the person or organization that sent the item.
Received at *	text	The date and time the item arrived at school.
Mode *	choose	Choose how the item arrived, such as post, courier or by hand.
Carrier	text	The company that delivered the item, if known.
Tracking number	text	The tracking code printed on the item or delivery note, if any.
Staff member	choose	Pick the staff member this item is for, if it is for one person.
Or a name or department	text	Type a name or department when the item is not for one staff member.
Confidential	tick box	Turn on for private post. Only the addressee and front desk see the sender.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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