Attendance codes

What it is

The short codes used to mark present, absent, late and other statuses.

Why it matters

Keeps every register speaking the same language, with official mappings.

When to use it

Office staff set codes once; teachers pick them when marking registers.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Attendance to open it.
3. Click Codes.

What you see

Attendance codes · click the picture to enlarge

• The list has these columns: Code, Name, Category, Weight, Severity, Default, Status, Actions. Click a column name to sort by it.

Buttons on this screen

• New code — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New code button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (3 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Attendance codes · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Code *	text	A short code for this mark, such as P for present. Saved in capitals.
Name *	text	The full name of the mark, such as Present or Absent.
Category *	choose	Choose what kind of mark this is, from the list.
Attendance weight	number	How much this mark counts toward attendance, from 0 to 1.
Severity	number	How urgent an alert is, from 0 to 10. Use 0 for no alert.
Counts toward total	switch	Tick if this mark counts in the total number of school days.
Active	switch	Tick to let teachers use this mark. Untick to stop using it.
Set as default	switch	Tick to make this the mark filled in for new entries.
Statutory code	text	Optional. The official code a government education office uses, if needed.
Notify parents	choose	Tick to send a message to parents when this mark is entered.
Sort order	number	A number for list order. Lower numbers appear first.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

← Back to Attendance overview