Settlements

What it is

Payout reports from payment providers and bank statements.

Why it matters

Confirms that the money a provider sent matches the payments received.

When to use it

Finance staff import each payout and match its lines to individual payments.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Fees to open it.
3. Click Settlements.

What you see

Settlements · click the picture to enlarge

Buttons on this screen

• Upload file — adds many records at once from a spreadsheet.

Filling in the form

1. Click the New button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (6 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Settlements · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Kind of file *	choose	Pick the type of file you are loading, such as a bank statement.
CSV file *	file
Payment provider	choose	Pick the company that handled the card or online payments.
Currency *	choose	Pick the currency the payments were made in.
Payout or statement reference *	text	The reference number printed on the payout or statement.
Settled on	date	The date the money reached the school's bank account.
Payment reference *	choose	The provider payment id or the receipt reference.
Amount received *	choose	The gross amount the family paid.
Fee	choose	What the provider kept. Leave blank if the file has none.
Tax on fee	choose	Tax charged on the fee, if shown separately.
Amount paid in	choose	Optional — checked against amount less fee and tax.
Date	choose	When the payment was made or settled.
Description	choose	Any narrative column worth keeping.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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