Rentals

What it is

Outside groups hiring school halls or grounds.

Why it matters

Brings in income from outside use while keeping bookings tidy.

When to use it

Office staff record each hire, its fee and the agreed terms.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Facilities to open it.
3. Click Rentals.

What you see

Rentals · click the picture to enlarge

• The list has these columns: Number, Renter, Resource, When, Status, Fee. Click a column name to sort by it.

Buttons on this screen

• New rental — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New rental button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (9 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Rentals · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Name *	text	The name of the person renting the space.
Organisation	text	The company or group renting the space, if any.
Phone *	phone	The renter's phone number, so the office can reach them.
Email	email	The renter's email address, if they have one.
Resource *	choose	Pick the room or space being rented.
Date *	date	The day the rental takes place.
From *	text	The time the rental starts.
Until *	text	The time the rental ends.
Purpose *	text	Say what the space is used for, such as a workshop or a wedding.
Rental fee *	number	The amount the renter pays to use the space.
Deposit *	number	An amount held as security. Collected and refunded at the office, not billed.
Terms	long text	Any conditions agreed with the renter, such as cleaning or noise limits.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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