Hostel

Boarding houses, rooms and beds, allocation, mess, roll calls, home-visit leave and hostel fees.

👥 Warden, hostel manager, mess staff, parents🖥️ 17 screens

What it does

• Houses, floors, rooms, beds
• Bed allocation and waiting list
• Warden appointments and duty roster
• Rent, laundry and mess fees
• Caution deposit
• Home visit leave with parent consent
• Phone roll call with missing alerts
• Mess menus and meal plans
• Allergy warnings for kitchen
• Meal attendance and cost per meal
• Room inventory and damage charges
• Check-out with dues clearance

Its screens

Each screen has its own page: what it is for, how to reach it, a picture, its buttons and its form.

HostelsThe list of hostel buildings, with their floors, rooms and beds.Room categoriesThe types of room the hostel has, such as single or shared.Room fittingsA list of the furniture in each room, such as beds and desks.Fee ratesThe hostel's charges for rooms, laundry and meals.Warden assignmentsWhich warden looks after which hostel, and for what period.Warden duty rosterThe shift timetable for wardens on duty.Waiting listStudents waiting for a hostel bed, in priority order.AllocationsWhich boarder sleeps in which bed, and from which date.Roll callsA phone-based check of who is in the hostel at set times.Home-visit leavesRequests for boarders to spend time at home, approved by parents and staff.Mess hallsThe dining halls in the hostel, with their capacity.Mess plansThe meal packages a boarder can subscribe to.Mess menusWeekly meal menus for the hostel, day by day.Mess subscriptionsWhich boarders have signed up to which meal plan.Mess attendanceWho ate each meal in the hostel mess, by hall and day.Hostel expensesA register of hostel running costs such as food, gas and repairs.Mess cost per mealWhat each boarder's meals cost the hostel, per head.

Step by step

Allocate a bed

1. Set up Hostels with floors, rooms and beds.
2. Allocate students in Allocations, or place them on the Waiting list.
3. Rent, laundry and mess fees bill automatically from Fee rates.

Evening roll call

1. The warden opens Roll calls on a phone and marks each student.
2. Missing students raise an alert immediately.

Questions

How does home-visit leave work?
Requested with parent consent, approved by the warden, and tracked out and back.

Does the kitchen see allergies?
Yes. Mess menus show allergy warnings for subscribed students.