Academics

The school's academic structure: years, grades, sections, subjects, rooms, houses and calendar. Everything else (attendance, timetable, exams, fees) is built on top of it.

👥 Academic coordinator, principal, administrator🖥️ 21 screens📝 17 forms

What it does

• Grades, sections, streams, houses, batches
• Buildings and rooms
• Subjects, subject groups, combinations
• Elective allocation with seat quotas
• Merit-based subject allocation
• Teaching assignments with skill checks
• Holiday calendar and school calendar
• Copy structure to next year

Its screens

Each screen has its own page: what it is for, how to reach it, a picture, its buttons and its form.

Academics dashboardThe landing page for everything under academics.Academic yearsThe school's academic years, and which one is currently open.has a formHolidaysHolidays, half days and working days changed from normal this year.has a formSchool calendarThe school calendar showing holidays and events in one view.has a formBranchesThe school's campuses or sites, each with its own details.has a formBuildingsA list of the school's buildings, with their codes and campuses.has a formRoomsThe school's teaching rooms, with their building, type and status.has a formGrade levelsThe school's year groups, with capacity, class teacher and order.has a formStreamsAcademic streams such as Science, Commerce and Arts for senior classes.has a formSectionsClasses within each year group, with capacity, teacher and order.has a formBatchesSmall named groups inside a class, used for practical and lab lessons.has a formHousesThe school's house groups used for teams and inter-house contests.has a formSubjectsThe subjects the school teaches, with codes and credit hours.has a formSubject groupsReady-made bundles of subjects for a year group or stream.has a formCourse offeringsThe list of which subject is taught to which class.has a formElective blocksBlocks of optional subjects that pupils choose between.has a formTeacher-subject competenciesWhich subjects each teacher is qualified to teach.has a formTeaching assignmentsWhich teacher is responsible for each class and subject.has a formYear rolloverA guided page with four panels for moving the school into a new year.OneRoster exportExport of this year's classes, pupils, staff and published results.Google ClassroomSettings for sending class rosters to Google Classroom.

Step by step

Set up a new academic year

1. Open Academics → Years and create the year with its start and end dates.
2. Add terms if your school uses them.
3. Use Academics → Rollover to copy grades, sections, subjects and teaching assignments from the previous year, then adjust.
4. Switch the active year from the year picker in the top bar.

Create grades and sections

1. Open Academics → Grade levels and add each grade (e.g. Grade 1 to Grade 12).
2. Open Sections and add divisions under each grade (A, B, C) with a class teacher and capacity.
3. Optionally add streams (Science, Commerce) and houses.

Assign teachers to subjects

1. Open Academics → Subjects and create subjects and subject groups.
2. Record which subjects each teacher is qualified for under Teacher subject competencies.
3. Open Teaching assignments to give each section-subject a teacher. The system warns when a teacher is not qualified.

Publish the holiday calendar

1. Open Academics → Holidays and add each holiday or closure.
2. Add events under Calendar events.
3. Holidays automatically affect attendance days and fee due dates.

Questions

Can we copy last year’s structure?
Yes. Rollover copies the structure into the new year so you only edit what changed.

Do records from past years disappear?
No. Every record is tied to its academic year. Switch the year in the top bar to view past years.

How do electives work?
Define elective subjects with seat quotas; students are allocated by preference or merit, and the system respects seat limits.