Optional fees

What it is

Which families take an optional fee, such as school transport, and which declined.

Why it matters

Shows who still needs asking, so no one is billed for an unchosen service.

When to use it

Office staff record each family's answer; students not listed have not been asked yet.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Fees to open it.
3. Click Optional fees.

What you see

Optional fees · click the picture to enlarge

Buttons on this screen

• Record a decision — opens a form to add a new one. See Filling in the form below.

Filling in the form

1. Click the Record a decision button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (4 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Optional fees · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Student *	choose	Pick the student this decision is about.
Optional fee *	choose	Pick the optional fee the family is deciding on.
The family *	choose	Pick the family who made this decision.
Decided on *	date	The date the family made this decision.
Note	long text	Any detail about the decision, such as who told you. Optional.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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