Bookings

What it is

Requests to use a hall, ground or item at a set time.

Why it matters

Makes sure every space is approved before people turn up.

When to use it

Staff request a booking; the approver accepts or declines it.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Facilities to open it.
3. Click Bookings.

What you see

Bookings · click the picture to enlarge

• The list has these columns: Purpose, Resource, Requested by, Repeats, Status, Requested. Click a column name to sort by it.

Buttons on this screen

• New booking — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New booking button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (5 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Bookings · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Resource *	choose	Pick the room or item you want to book.
Purpose *	text	Say why you need it, such as a club meeting or class trip.
Attendees	number	How many people will use it.
First date *	date	The date of the booking, or the first date of a repeating series.
From *	text	The time the booking starts.
To *	text	The time the booking ends.
Repeats	choose	Choose how often the booking repeats, or leave it as one time only.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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