Facilities

Room and equipment bookings, repair tickets, work orders, preventive maintenance, contracts and utility meters.

👥 Estates manager, maintenance staff, all staff (bookings and tickets)🖥️ 11 screens📝 8 forms

What it does

• Bookable halls, grounds, equipment
• Availability calendar
• Booking requests with approval
• Repair tickets from phone with photos
• Assignment with response deadlines
• Work orders, labour, parts
• Planned preventive maintenance
• Vendor contracts with renewal alerts
• Cleaning checklists and rosters
• Utility meters and usage charts
• External hall hire

Its screens

Each screen has its own page: what it is for, how to reach it, a picture, its buttons and its form.

Campus mapA map of the campus with each building, floor and room.Bookable resourcesThe halls, grounds and equipment the school lets people book.has a formAvailabilityA calendar showing when rooms and equipment are free to book.BookingsRequests to use a hall, ground or item at a set time.has a formMaintenance ticketsRepair requests from staff, with photos and progress.has a formWork ordersJobs sent to the team or a contractor, with time and parts used.Planned maintenancePlanned maintenance tasks that repeat on set dates.has a formHousekeepingCleaning checklists and rosters for each area of the school.has a formUtility metersElectricity, water and gas meters, with their readings.has a formContractsContracts with outside suppliers, with their renewal dates.has a formRentalsOutside groups hiring school halls or grounds.has a form

Step by step

Report a repair

1. Anyone raises a Ticket from a phone with a photo.
2. It is assigned with a response deadline and becomes a Work order with labour and parts.

Book a hall

1. Check Availability, then request a Booking; approval follows where required.

Questions

Can outsiders hire our halls?
Yes, through Rentals for external hire.