Guardians

What it is

A directory of parents and guardians, with their contact details.

Why it matters

Keeps every family contact in one place, linked to their children.

When to use it

Office staff add and update guardians; teachers look them up.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Students to open it.
3. Click Guardians.

What you see

Guardians · click the picture to enlarge

• The list has these columns: Name, Occupation, Contact, Actions. Click a column name to sort by it.

Buttons on this screen

• New guardian — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New guardian button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (2 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Guardians · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Salutation	choose	Choose the title to use, such as Mr, Mrs or Dr.
First name *	text	The guardian's first name, as on their official papers.
Last name *	text	The guardian's family name, as on their official papers.
National ID	text	Optional. The national identity number, as printed on official papers.
Occupation	text	The guardian's job, such as Teacher or Driver.
Employer	text	The name of the company or office the guardian works for.
Education level	choose	The highest school or college level the guardian finished.
Annual income	number	Optional. The yearly family income. Type numbers only, no commas.
Income currency	choose	Choose the money type used for the income above.
Email	email	The email address for school messages. Use one the guardian reads often.
Phone	text	The main phone number to reach the guardian on, with the country code.
Alternate phone	text	Optional. A second phone number to call if the main one is not answered.
Address line 1	text	The house number and street where the guardian lives.
City	text	The town or city where the guardian lives.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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