Supplier payments

What it is

Batches of payments sent to suppliers in one go.

Why it matters

Groups payments for control, so large batches get the right approval.

When to use it

Finance staff prepare a batch; larger batches wait for the principal's approval.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Accounting to open it.
3. Click Supplier payments.

What you see

Supplier payments · click the picture to enlarge

Buttons on this screen

• Approval limit — does what it says on the button.
• New payment batch — opens a form to add a new one. See Filling in the form below.

Filling in the form

1. Click the New payment batch button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (2 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Supplier payments · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Pay from *	choose	Pick the bank or cash account the money will leave from.
Pay on *	date	The date the payment is made.
Notes	long text	Any extra detail about this payment. Optional.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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