Departments

What it is

The school's departments, used to group staff and job titles.

Why it matters

Shows who belongs to which team and who to ask about what.

When to use it

HR sets these up once and updates them when teams change.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click HR to open it.
3. Click Departments.

What you see

Departments · click the picture to enlarge

• The list has these columns: Code, Name, Kind, Status, Actions. Click a column name to sort by it.

Buttons on this screen

• New department — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New department button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (3 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Departments · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Code *	text	A short code, unique across the school, such as MATH.
Name *	text	The department's name, such as Mathematics.
Kind *	choose	Choose the type of department, from the list.
Sort order	number	A number for list order. Lower numbers appear first.
Active	switch	Tick to use this department. Untick to hide it without deleting it.
Description	long text	Optional. A few words about what this department does.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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