Goods receipts

What it is

Records of stock arriving from a supplier or as a donation.

Why it matters

Confirms what was delivered, accepted and rejected before paying.

When to use it

Store staff record each delivery against its order as goods arrive.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Inventory to open it.
3. Click Goods receipts.

What you see

Goods receipts · click the picture to enlarge

• The list has these columns: Number, Kind, Purchase order, Supplier, Store, Received, Created. Click a column name to sort by it.

Buttons on this screen

• New goods receipt — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New goods receipt button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (3 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Goods receipts · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Kind *	choose	Pick whether the goods came against an order or as a donation.
Purchase order *	choose	Pick the purchase order these goods were ordered on.
Received on *	date	The date the goods arrived.
Delivery note ref	text	The reference printed on the delivery note from the supplier.
Supplier invoice ref	text	The invoice number from the supplier for these goods, if there is one.
Note	long text	Any detail about the delivery, such as damaged items. Optional.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

← Back to Inventory & Assets overview