Bookable resources

What it is

The halls, grounds and equipment the school lets people book.

Why it matters

Keeps one list of everything that can be reserved.

When to use it

Administrators add and update items; staff use them when booking.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Facilities to open it.
3. Click Bookable resources.

What you see

Bookable resources · click the picture to enlarge

• The list has these columns: Code, Name, Kind, Capacity, Status, Actions. Click a column name to sort by it.

Buttons on this screen

• New resource — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New resource button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (2 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Bookable resources · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Kind *	choose	Choose what is being booked, such as a room, ground or equipment.
Room	choose	Only for a room resource. Pick the room from the school list.
Code *	text	A short code unique to this item, such as GRD-1.
Name	text	Optional for a room. Otherwise, the name people will see.
Capacity	number	How many people or items it can hold or support.
Minimum notice (hours)	number	How many hours ahead a booking must be made.
Maximum duration (minutes)	number	The longest time one booking can last, in minutes.
Requires approval	switch	Turn on so bookings must be approved before they are final.
Active	switch	Turn on to let people book this. Turn off to hide it.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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