Gate passes

What it is

Passes that let students, staff or vehicles leave or enter the site.

Why it matters

Keeps a clear record of who left school and who approved it.

When to use it

Staff request and approve passes; the gate checks them on the day.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Front Office to open it.
3. Click Gate passes.

What you see

Gate passes · click the picture to enlarge

• The list has these columns: Pass, Gate, Leaves, Back by, Status. Click a column name to sort by it.

Buttons on this screen

• Ask for a pass — does what it says on the button.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Opening a record

Click any row in the list to see everything about it on one page.

Olivia Parker · click the picture to enlarge

Filling in the form

1. Click the New button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (5 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Gate passes · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Pass for *	choose	Choose whether the pass is for a student or a member of staff.
Student *	choose	Pick the student who is leaving school.
Leaves without an adult	tick box	Turn on if the student goes out alone. This needs approval first.
Gate *	choose	Choose the school gate the person will leave by.
Purpose *	choose	Choose the reason for leaving, such as a doctor's visit.
Leaves at *	text	The date and time the person leaves school.
Back by	text	The date and time they should return. Leave empty for a one-way trip.
Reason	long text	Explain in plain words why the person is leaving.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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