Petty cash vouchers

What it is

A written record for each small spend made from a petty cash float.

Why it matters

Gives every small cash purchase a receipt that auditors can check.

When to use it

Float holders raise a voucher per spend; approvers check it before it counts.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Accounting to open it.
3. Click Petty cash vouchers.

What you see

Petty cash vouchers · click the picture to enlarge

Buttons on this screen

• New voucher — opens a form to add a new one. See Filling in the form below.

Filling in the form

1. Click the New voucher button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (6 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Petty cash vouchers · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Float *	choose	Pick the petty cash float this money comes out of.
Spent on *	date	The date the money was spent.
Paid to *	text	The name of the person or shop the money was paid to.
Amount (USD) *	number
What it was for *	long text	Describe what the money was spent on, in a few words.
Expense account *	choose
Cost centre	choose
Fund	choose

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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