Contracts

What it is

Contracts with outside suppliers, with their renewal dates.

Why it matters

Makes sure contracts are not missed and do not expire by surprise.

When to use it

Office staff record contracts and act on renewal alerts.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Facilities to open it.
3. Click Contracts.

What you see

Contracts · click the picture to enlarge

• The list has these columns: Reference, Supplier, Kind, Starts, Ends, Value, Standing, Actions. Click a column name to sort by it.

Buttons on this screen

• New contract — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Opening a record

Click any row in the list to see everything about it on one page.

AMC/MS/2026-27/014 · click the picture to enlarge

Filling in the form

1. Click the New contract button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (7 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Contracts · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Supplier *	choose	Pick the company that supplies this service.
Kind *	choose	Choose what kind of service this contract covers.
Reference *	text	The supplier's contract number, as printed on their paperwork.
What it covers	long text	List the buildings, rooms or equipment this contract includes.
Starts *	date	The first day the contract is in force.
Ends *	date	The last day the contract is in force.
Contract value *	number	The total amount agreed in the contract.
Remind (days before end) *	number	How many days before the end date to send a reminder.
Agreement (PDF)	file	Attach the signed agreement as a PDF file.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

← Back to Facilities overview