Watchlist

What it is

A list of people the school must be alerted about when they arrive.

Why it matters

Helps protect students by flagging people who should not collect them.

When to use it

Administrators add or switch off entries; the desk sees alerts at the gate.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Front Office to open it.
3. Click Watchlist.

What you see

Watchlist · click the picture to enlarge

• The list has these columns: Name, Phone, Applies, Status, Actions. Click a column name to sort by it.

Buttons on this screen

• Add to watchlist — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the Add to watchlist button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (1 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Watchlist · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Full name *	text	The full name of the person to watch for.
Phone	phone	Their phone number, if known, to help the front desk spot them.
Internal note	long text	Why they are on the list. The front desk never sees this note.
From	date	The first day this entry applies. Leave both dates empty for always.
Until	date	The last day this entry applies. Leave both dates empty for always.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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