Sub-processors

What it is

Every outside company that handles school data, with its agreement.

Why it matters

Shows families which companies hold their data, as the law requires.

When to use it

Privacy staff keep this list current when suppliers change.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Platform to open it.
3. Click Settings.

What you see

Sub-processors · click the picture to enlarge

• The list has these columns: Company, Category, Agreement, Review. Click a column name to sort by it.

Buttons on this screen

• Add a sub-processor — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Opening a record

Click any row in the list to see everything about it on one page.

Amazon SES · click the picture to enlarge

Filling in the form

1. Click the Add a sub-processor button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (5 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Sub-processors · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Name *	text	The name of the company that receives school data, such as a cloud provider.
Category *	choose	Choose what kind of company this is, from the list.
Country	text	Choose the country where the company is based.
Region or data centre	text	Optional. The place the data is stored, such as the EU or India.
What they do *	long text	A plain description of the service they provide, so parents can follow it.
Data they receive *	long text	The kinds of data this company receives, such as names and grades.
Agreement status *	choose	Choose whether the written agreement is signed, pending or missing.
Signed on	date	The date the agreement was signed. Required once signed. Pick from the calendar.
Review on	date	The date the office should check this entry again. Pick from the calendar.
Agreement file	file	Optional. Upload a copy of the signed agreement.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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