Payroll runs

What it is

Each month's pay calculation, from review through to payment.

Why it matters

Makes sure every salary is checked before money is paid out.

When to use it

Finance staff calculate, review and lock each run; the principal approves it.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Payroll to open it.
3. Click Payroll runs.

What you see

Payroll runs · click the picture to enlarge

• The list has these columns: Run, Pay date, Status, Staff, Net. Click a column name to sort by it.

Buttons on this screen

• New run — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New run button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (2 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Payroll runs · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Pay date *	date	The date staff will be paid.
Title *	text	A name for this pay run, such as May 2026 salaries.
Kind	choose	Pick the type of pay run, such as regular salaries.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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