Lost and found

What it is

A register of items found on site and whether they were claimed.

Why it matters

Helps lost belongings return to owners and keeps valuables accountable.

When to use it

Front desk logs found items, handles claims and disposes of unclaimed ones.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Front Office to open it.
3. Click Lost and found.

What you see

Lost and found · click the picture to enlarge

• The list has these columns: Reference, Found, Kind, Description, Kept at, Dispose after, Status. Click a column name to sort by it.

Buttons on this screen

• Record found item — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Opening a record

Click any row in the list to see everything about it on one page.

Alex RT-364: black Casio scientific calculator fx-82MS · click the picture to enlarge

Filling in the form

1. Click the Record found item button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (5 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Lost and found · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Kind *	choose	Choose what was found, such as clothing, a bag or electronics.
Description *	long text	Describe the item: colour, size, brand, and any marks on it.
Valuable	tick box	Turn on for items of value. Money, jewellery and electronics always count.
Found at *	text	The date and time the item was found.
Found where *	text	Where the item was found, such as the playground or library.
Handed in by	text	The name of the person who brought the item in, if known.
Kept at *	text	Where the item is stored now, such as the front desk drawer.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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