Staff checks

What it is

Background checks and certificates held for every member of staff.

Why it matters

Shows the school meets its duty to check the people who work with children.

When to use it

HR and safety staff track each check and its expiry date.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Safety to open it.
3. Click Staff checks.

What you see

Staff checks · click the picture to enlarge

• The list has these columns: Staff member, Check, Reference, Expires, Status. Click a column name to sort by it.

Buttons on this screen

• Record a check — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the Record a check button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (3 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Staff checks · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Staff member *	choose	Pick the staff member whose check this is.
Check *	choose	Pick the type of check you are recording.
Reference number	text	The number printed on the certificate, if there is one.
Issued by	text	The organization that issued the check or certificate.
Issued on *	date	The date the check or certificate was issued.
Expires on	date	The date it runs out. Leave empty if it does not expire.
Certificate or scan	file	Attach a photo or scan of the certificate, if you have one.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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