Manual journals

What it is

Hand-entered adjustments waiting to be checked and entered.

Why it matters

Lets staff correct the books where no other screen fits.

When to use it

Accountants draft adjustments; large ones wait for approval before they count.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Accounting to open it.
3. Click Manual journals.

What you see

Manual journals · click the picture to enlarge

• The list has these columns: Reference, Date, Narration, Status, Journal, Amount. Click a column name to sort by it.

Buttons on this screen

• New manual journal — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New manual journal button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (5 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Manual journals · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Posting date *	date	The date this entry should be recorded in the books.
Narration *	long text	A short note saying what this entry is for.
Line 1 — account *	choose
Debit	number
Credit	number
Fund *	choose
Branch	choose
Cost centre	choose
Department	choose
Project or grant	choose
Line memo	text
Line 2 — account *	choose

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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