Postal dispatches

What it is

A record of letters and parcels the school sends out.

Why it matters

Proves what was posted, when and to whom if it is ever disputed.

When to use it

Staff log each outgoing item and mark it sent or delivered.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Front Office to open it.
3. Click Postal dispatches.

What you see

Postal dispatches · click the picture to enlarge

• The list has these columns: Reference, Recorded, Addressee, Mode, Carrier, Tracking, Sent by, Status. Click a column name to sort by it.

Buttons on this screen

• Record item — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Opening a record

Click any row in the list to see everything about it on one page.

Illinois Pareeksha Bhavan · click the picture to enlarge

Filling in the form

1. Click the Record item button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (3 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Postal dispatches · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Addressee *	text	The name of the person or organization the item is going to.
Address *	long text	The full postal address, including the postal code.
Mode *	choose	Choose how the item is sent, such as post, courier or hand delivery.
Carrier	text	The company that will carry the item, such as the postal service.
Tracking number	text	The code the carrier gives to follow the item, if they give one.
Department or note	text	Which department sent it, or any short note for the office.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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