Designations

What it is

The job titles staff hold, and the department each one sits under.

Why it matters

Keeps job titles consistent across contracts and reports.

When to use it

HR sets titles up and puts them in order of seniority.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click HR to open it.
3. Click Designations.

What you see

Designations · click the picture to enlarge

• The list has these columns: Code, Name, Department, Staff type, Status, Actions. Click a column name to sort by it.

Buttons on this screen

• New designation — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New designation button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (2 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Designations · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Code *	text	A short code for this job title, unique across the school, such as TCH.
Name *	text	The job title, such as Class Teacher.
Department	choose	Choose the department this job title belongs to.
Staff type	choose	Choose the kind of staff member this title is for, from the list.
Grade	text	Optional. The pay or seniority grade for this job title.
Rank order	number	A number for seniority. Lower numbers are more senior.
Sort order	number	A number for list order. Lower numbers appear first.
Active	switch	Tick to use this job title. Untick to hide it without deleting it.
Description	long text	Optional. A few words about the job's duties.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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