Privacy requests

What it is

Requests from people asking to see or delete their personal data.

Why it matters

Tracks every request against the legal deadline for answering it.

When to use it

Privacy staff log each request and mark it answered.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Platform to open it.
3. Click Privacy requests.

What you see

Privacy requests · click the picture to enlarge

• The list has these columns: Person, Request, Received, Due, Status. Click a column name to sort by it.

Buttons on this screen

• Log a request — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the Log a request button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (3 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Privacy requests · click the picture to enlarge

The fields

Field	Type	What to enter, and why
They want to *	choose	Choose what the person is asking for, such as a copy of their data.
Received on	date	The date the request arrived. Pick it from the calendar.
Kind of person *	choose	Choose who the data is about, such as a student or staff member.
Person *	choose	Choose the person the data is about, from the records.
Note	long text	Optional. If someone else asked for them, say who and how the request arrived.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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