Students

What it is

The full list of pupils, with search, filters and their details.

Why it matters

Gives one trusted record for every pupil and family link.

When to use it

Office staff add, update and find pupils; some staff see only their own.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Students to open it.
3. Click Students.

What you see

Students · click the picture to enlarge

• The list has these columns: Admission, Name, Roll, Status, Actions. Click a column name to sort by it.

Buttons on this screen

• Admit student — does what it says on the button.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (6 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Students · click the picture to enlarge

The fields

Field	Type	What to enter, and why
First name *	text	The student's first name, as on their birth certificate.
Middle name	text	Optional. The student's middle name, as on official papers.
Last name *	text	The student's family name, as on their birth certificate.
Preferred name	text	Optional. The name the student likes to be called, if different.
Date of birth *	date	The student's birth date. Pick it from the calendar.
Gender *	choose	Choose the gender from the list, as the family gives it.
National ID	text	Optional. The national identity number, as printed on official papers.
Category	choose	Optional. Choose the category the student belongs to, from the list.
Nationality	choose	The country the student is a citizen of.
Religion	choose	Optional. The student's religion, as the family gives it.
Mother tongue	choose	Optional. The language the student speaks first at home.
Student email *	email	The student's own email address. Their login details are sent here.
Grade level *	choose	The grade the student is joining.
Section	choose	Optional. The class section the student joins. Leave empty if not yet placed.
House	choose	Optional. The house the student joins. House points count only once placed in one.
Admission date	date	The day the student joins the school. Defaults to today.
Photo consent	tick box	Tick if the family agrees to photos of the student being used.
Media consent	tick box	Tick if the family agrees to the student appearing in school media.
Trips consent	tick box	Tick if the family agrees to the student going on school trips.
Data sharing consent	tick box	Tick if the family agrees to share the student's details with approved partners.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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