Breach register

What it is

A register of any personal-data breach, with the deadlines for each step.

Why it matters

Makes sure the school notifies the right people and bodies on time.

When to use it

Privacy leads record breaches and update each step as it is done.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Platform to open it.
3. Click Breach register.

What you see

Breach register · click the picture to enlarge

Buttons on this screen

• Log a breach — opens a form to add a new one. See Filling in the form below.

Filling in the form

1. Click the Log a breach button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (5 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Breach register · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Short title *	text	A short name for the incident, such as Lost laptop in car park.
What happened *	long text	Plain facts about what happened. The Board will read this.
Kinds of data involved *	choose	The kinds of personal information involved, such as contact details.
School became aware *	text	The date and time the school first learned of it. This starts the clock.
Happened (if known)	text	Optional. When the incident happened, if you know.
People affected	number	Roughly how many people's information was involved. An estimate is fine.
Severity *	choose	Choose how serious the incident is, from the list.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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