Exchange rates

What it is

Exchange rates used to convert fees into other currencies.

Why it matters

Keeps foreign-currency bills accurate on the day they are issued.

When to use it

Finance staff enter rates regularly; each bill takes the rate from its issue date.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Fees to open it.
3. Click Exchange rates.

What you see

Exchange rates · click the picture to enlarge

• The list has these columns: Currency, Rate, Applies from, Note, Actions. Click a column name to sort by it.

Buttons on this screen

• New rate — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New rate button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (3 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Exchange rates · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Currency *	choose	Pick the foreign currency this exchange rate is for.
1 … is worth *	number	Up to eight decimal places.
Applies from *	date	The date this exchange rate starts to be used.
Note	long text	Where the rate came from, such as a bank statement. Optional.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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