Application windows

What it is

Set periods when applications are open, with limits on seats per year group.

Why it matters

Stops applications arriving at the wrong time or beyond available places.

When to use it

Admissions staff open and close windows for each intake year.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Admissions to open it.
3. Click Application windows.

What you see

Application windows · click the picture to enlarge

• The list has these columns: Code, Name, Year, Opens, Closes, Status, Actions. Click a column name to sort by it.

Buttons on this screen

• New application window — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New application window button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (5 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Application windows · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Target academic year *	choose	Choose the school year that students in this intake will join.
Code *	text	A short code for this window, such as ADM-2027. It cannot be changed later.
Name *	text	The window's name, such as Admissions 2027 Intake.
Opens on *	date	The first day families can apply. Pick it from the calendar.
Closes on *	date	The last day families can apply. Pick it from the calendar.
Published	switch	Tick to show this window on the public application page.
Allow late applications	switch	Tick to keep taking applications after the closing date.
Instructions	long text	Optional. Shown to families while they apply, such as what to bring.
Application form	choose	Choose the form families fill in for this window.
Grade level	choose	Choose a grade that families can apply for in this window.
Seat cap	number	The most places for this grade. Leave empty for no limit.
Open	switch	Tick to let families apply now. Untick to keep the window closed.
Form override	choose	Optional. Choose a different form for one grade in this window.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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