Entry points

What it is

The gates and doors where visitors are recorded.

Why it matters

Tracks which entrance someone used, which matters in an emergency.

When to use it

Administrators keep the list of entrances, including hostel doors.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Front Office to open it.
3. Click Entry points.

What you see

Entry points · click the picture to enlarge

• The list has these columns: Name, Code, Kind, Status, Actions. Click a column name to sort by it.

Buttons on this screen

• New entry point — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Opening a record

Click any row in the list to see everything about it on one page.

Emily Girls Hostel gate · click the picture to enlarge

Filling in the form

1. Click the New entry point button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (4 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Entry points · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Name *	text	The name of the door, desk or gate, such as Main Reception.
Code *	text	Capital letters, numbers, dashes and underscores only, such as MAIN-GATE.
Kind *	choose	Choose what this place is, such as Reception, Gate or Hostel.
Who may visit a student *	choose	Choose who is allowed to visit students through this entry point.
Closes at	text	The time this entry point stops taking visitors each day. Optional.
Branch	choose	Pick the branch this entry point is in. Optional.
Active	tick box	Turn on to use this entry point. Turn off to hide it.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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