Acquisitions

What it is

Requests to buy new books, with their approval and ordering.

Why it matters

Keeps book buying organised and within budget.

When to use it

Librarians request titles; approvers decide and the order is tracked.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Library to open it.
3. Click Acquisitions.

What you see

Acquisitions · click the picture to enlarge

• The list has these columns: Number, Source, Supplier or donor, Lines, Raised, Status. Click a column name to sort by it.

Buttons on this screen

• New acquisition — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New acquisition button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (4 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Acquisitions · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Source *	choose	Choose where the books come from, such as a supplier or a donor.
Supplier *	choose	Pick the shop or company you are buying the books from.
Notes	long text	Optional. Any extra details about this order or gift.
Title *	text	Pick the book from the catalogue, or type its name if it is new.
ISBN-13	text	The 13-digit ISBN number printed on the back of the book.
Catalogue title	choose	Pick the matching title from the library catalogue, if it is listed.
Quantity *	number	How many copies of this book you are adding.
Unit cost	number	The price of one copy.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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