Vacancies

What it is

Open job posts, with the details each role needs.

Why it matters

Keeps recruitment organised from the first advert to the offer.

When to use it

HR creates and updates job posts before recruiting for them.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click HR to open it.
3. Click Vacancies.

What you see

Vacancies · click the picture to enlarge

Buttons on this screen

• New vacancy — opens a form to add a new one. See Filling in the form below.

Filling in the form

1. Click the New vacancy button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (4 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Vacancies · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Title *	text	The job title shown on the posting, such as Science Teacher.
Department	choose	Choose the department this role sits in.
Designation	choose	Choose the job title for this role.
Branch	choose	Choose the campus where the role is based.
Employment type *	choose	Choose full-time, part-time or another arrangement, from the list.
Staff type *	choose	Choose the kind of staff member needed, such as teaching or support.
Openings *	number	How many people the school wants to hire for this role.
Closes on	date	Optional. The last day the public posting accepts applications.
Needs approval before opening	switch	Tick to send this posting for approval before it goes live.
Description	long text	What the role is and where it sits in the school.
Requirements	long text	The qualifications and experience the applicant needs.
Screening questions	long text	Optional. Questions for applicants, one per line. Up to ten.
Minimum (minor units)	number	Lowest pay offered, typed in the smallest unit of money, such as cents.
Maximum (minor units)	number	Highest pay offered, typed in the same smallest unit as the lowest pay.
Currency	choose	Choose the currency the pay figures above are in.
Show salary on careers page	switch	Tick to show the pay range on the public job posting.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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