Grade levels

What it is

The school's year groups, with capacity, class teacher and order.

Why it matters

Sets out the year groups that classes, fees and reports depend on.

When to use it

Office staff keep these current; each year group has its own page.

Who uses it

Administrator

How to get here

1. Sign in as Administrator (see Signing in).
2. In the left menu, click Academics to open it.
3. Click Grade levels.

What you see

Grade levels · click the picture to enlarge

• The list has these columns: Code, Name, Stage, Order, Capacity, Status, Actions. Click a column name to sort by it.

Buttons on this screen

• New grade level — opens a form to add a new one. See Filling in the form below.

Using the list

Type in the search box to find a row. Use filters to narrow the list. Click a row to open it. More in Lists.

Filling in the form

1. Click the New grade level button at the top right.
2. Fill in the boxes. Boxes marked with a red * must be filled in (2 on this form).
3. Click Save at the bottom. If something is missing, the box turns red and tells you what to fix.

The form: Grade levels · click the picture to enlarge

The fields

Field	Type	What to enter, and why
Code *	text	A short code, unique this year, such as G7.
Name *	text	The grade's full name, such as Grade 7.
Short name	text	Optional. A shorter name for tight spaces, such as G7.
Stage	choose	Optional. Choose the school stage this grade belongs to, such as primary.
Branch	choose	Choose a campus if this grade is at one only. Leave empty for all.
Sort order	number	A number for list order. Lower numbers appear first.
Capacity	number	The number of seats planned for this grade. This is a guide only.
Minimum age	number	The age a child should be on the first day of the year.
Active	switch	Tick to use this grade. Untick to hide it without deleting it.

Types: text — type it in · number — digits only · date — click and pick from the calendar · choose — click and pick one from the list · pick one — click one of the options · switch / tick box — click to turn on or off · long text — type as much as you need · file — click to attach a file from your computer.

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